Shipping Artwork Internationally
hipping artwork across borders is more sophisticated than using regular couriers. Whether you're sending a painting, sculpture, or installation, proper documentation, safe packaging, and reliable partners are essential to ensure your work arrives intact.
With expertise from World Options, plus sister companies Pack & Send and Mail Boxes Etc—all part of Fortidia—we’ve created this full roadmap for smooth international art shipping.
Art Shipping Overview
| Step | What Happens |
|---|---|
| 1. Prepare & Inspect | Research customs rules, document condition, and pack safely. |
| 2. Document Thoroughly | Create invoices, certificates, valuations, and export forms. |
| 3. Choose Shipper | Select an experienced art logistics provider among World Options, Pack & Send, or Mail Boxes Etc. |
| 4. Insure & Label | Arrange full-value insurance and mark packaging clearly. |
| 5. Ship & Track | Send via chosen mode (air, ocean); track delivery to destination. |
1. Preparing Your Artwork for the Journey
Start wisely—understanding destination restrictions, crate-friendly packaging, and accurate documentation prevents delays.
| Action | Why It Matters |
|---|---|
| Check Destination Rules | Some countries require special licences or have duty exemptions for cultural objects. |
| Photograph Artwork | Document condition and damage for insurance and legal proof. |
| Use Art-Specific Packing | Avoid rolling original pieces; crate and cushion carefully. |
| Valuation / Bill of Sale | Supports duty assessments and insurance claims. |
2. Documentation Essentials
Accurate documentation streamlines customs and validates authenticity.
| Document | Purpose |
|---|---|
| Commercial / Proforma Invoice | Records item value and origin for customs. |
| Certificate of Authenticity | Proves originality and artist provenance. |
| Export License | May be required for older, rare, or culturally significant pieces. |
| Customs Declaration | Essential for legal and smooth customs processing. |
3. Choosing the Right Shipping Partner
The difference between standard courier mishandling and curated art logistics is experience.
World Options works seamlessly with Pack & Send and Mail Boxes Etc, ensuring:
Climate-controlled crates
Secure transit and tracking
White-glove delivery for precious pieces
4. Insurance & Labeling
Never assume the base liability covers full value. For artworks, full-value insurance is non-negotiable.
Also, make your packaging unmistakable:
Front face: “FRAGILE ARTWORK – DO NOT STACK”
Handling labels, tilt indicators, or shock sensors for high-risk pieces
5. Customs & Cost Clarity
Shipping internationally typically involves:
VAT or duty in the destination country—often paid by the recipient
Optionally, DDP (Delivered Duty Paid) ensures duties are handled in advance
Clear paperwork—like declarations and HS codes—eases customs clearance
6. Choosing Transport Mode
| Transport Type | Ideal For | Delivery Speed |
|---|---|---|
| Air Freight | Smaller artworks needing quick delivery | Few days |
| Sea Freight | Large-scale installations or multiple pieces | Several weeks |
Possibly — if the artwork is old, valuable, or historically significant. Check local export rules before shipping internationally.
Provided you have full-value insurance and documented the item beforehand, you'll be able to make a claim. Choose a provider that offers claims support.
No — customs declarations must reflect the actual value and contents. Incorrect labelling can lead to fines, delays, or seizure.
World Options, Pack & Send, and Mail Boxes Etc all offer specialised art shipping services with the necessary care, crates, and tracking options.
